Your contractual obligations for minimising waste
Your contractual obligations for minimising waste
As you will probably be aware there is an increasing amount of EU and national legislation with regards to material waste and its disposal. For exhibitions, this legislation puts increasing responsibilities on the venue and organisers to ensure that waste is separated before it leaves the exhibition site so that the maximum amount of material goes to be recycled rather than going to landfill.
Aside from the environmental impact, the cost of disposing of waste (whether recyclable or not) is increasing annually so all parties are keen to reduce unnecessary waste. Waste material has always been an issue at exhibitions and you may already be aware of pressure and financial penalties that we have already imposed for exhibitors who leave excessive waste onsite.
As most of the physical material in the hall forms part of the exhibitors’ stands, it isn’t surprising that most of the waste generated onsite belongs to exhibitors as well. Therefore we need you, as exhibitors, to help us manage the waste from your stand if we are going to make any improvements.
Experience has shown that most of exhibitors waste comes from the physical construction and dismantling of the stand and any marketing collateral that main stand holders and sharing companies bring. This is therefore under the exhibitors control and we would like to remind you of the contractual obligations an exhibitors undertakes when participating in 360°IT:
Please remind any suppliers building your stand that stand fitting materials, carpet, pallets etc are not included in the show cleaning service and must be removed by either you or your supplier. At this time we generally still dispose of small pieces of material during the build up and breakdown but you are contractually obliged to dispose of all standfitting material.
Our contract is with you and we treat any subcontractor that you hire yourselves as part of your organisation. Therefore any waste generated by your supplier will be charged to you. It is then up to you to charge this on to your supplier. Reed Exhibitions does not mark up any waste charges at this time but the venue charges that we pass on are usually punitive.
Please note that CCTV and discreet marking of standfitting materials is now routinely used to help identify waste and a contractor dumping their waste away from the stand rarely saves you being charged. As the client, your stand builder will not dump waste if they believe that it will affect their contract with you.
If recycling bins are available onsite please ensure that you and any suppliers that you employ use them responsibly. Mixing materials in a recycling bin usually means that the whole bin has to go to landfill. Recycling bins will become more prevalent in our exhibitions as separating materials at source is the most effective solution.
You and any sharing companies on your stand should only bring sufficient marketing collateral for the show and any material left at the end of the show should be taken back to your office. Shipping services are available onsite and any collateral left onsite is chargable. It is normally very easy to identify as, by definition, they have your company contact details in them.
If you need assistance shipping or disposing of any materials please contact us. Facilities exist for shipping or disposing of materials onsite and if planned in advance we can help you in a cost effective way.
If you would like any assistance or like to comment on this information please email: 360iteventteamteam@reedexpo.co.uk
